The City of St. Louis Administrative Regulations have been converted to electronic
format by the staff of the St. Louis Public Library. This electronic version has been done
for the interest and convenience of the user. These are unofficial versions and should be
used as unofficial copies.
Official printed copies of the City of St. Louis Administrative Regulations may be
obtained from the Personnel Office at 1114 Market Street, Room 703, St. Louis, Missouri
- The Safety Regulation of the City of St. Louis is designed to promote safe and efficient
performance of City operations, and provide for the protection of the employees, citizens,
and visitors of the City.
- I. PURPOSE
- The purpose of this administrative regulation is to establish an occupational safety and
health program in the City Service and to provide the administrative framework for its
management. The provisions of this regulation are specifically intended to:
- A. Establish the authority and responsibility of the City Safety Manager.
- B. Establish responsibility and accountability for the implementation and management of
occupational safety and health programs within every City agency.
- C. Establish the authority and responsibility of the Agency Safety Coordinator.
- II. POLICY
- The City of St. Louis will take all appropriate measures to protect the health and
safety of its employees in the performance of their assigned work. In addition, the City,
where possible, will eliminate or limit to the lowest practicable levels, all adverse
affects on human health and the environment resulting from its services, facilities and
- A. Safe working conditions and a healthy environment shall be afforded to all City
employees. Therefore, all reasonable safeguards, safety equipment and safety training will
be provided. Employees are expected to participate in the safety training programs, use
the safety equipment which is provided, and adhere to the required safeguards.
- B. Safe work practices, as governed by this Safety Regulation, must always take
precedence over expediency or short-cuts.
- III. RESPONSIBILITIES:
- A. Department Heads:
- 1. Each appointing authority, director, department head, agency head, elected official,
and director or senior manager of agencies covered by the St. Louis Workers' Compensation
Plan shall establish an approved safety program within their department, division or
- As part of the department, division or agency safety program, an Agency Safety
Coordinator shall be appointed. While fulfilling their safety responsibilities, the Agency
Safety Coordinator shall functionally report to the City Safety Manager.
- Each department, division or agency safety program shall also include both a Safety
Committee and an Accident Review Committee. The Safety Committee and the Accident Review
Committee will be chaired by the Agency Safety Coordinator and will be staffed by
employees, supervisors and managers.
- Each department, division or agency must establish safety files to maintain
documentation of training, employee qualifications and exposure records. These files must
be available for inspection by both the Agency Safety Coordinator and the City Safety
- 2. Individuals responsible for safety operations within the departments, divisions or
agencies, including both supervisors and the Agency Safety Coordinator, must be allotted
sufficient time and resources to administer the agency safety program.
- B. City Safety Manager:
- The City Safety Manager will provide overall management control of the City's Safety and
Health Policy and Procedures and shall approve department, division and agency safety
programs. Additionally, the City Safety Manager will have the authority and responsibility
- 1. Establish City policies and procedures related to the occupational safety and health
- 2. Provide assistance to directors, commissioners, managers, supervisors and Agency
Safety Coordina tors in implementation of safety and health policy and procedures.
- 3. Assist department, division and agency supervisors, and Agency Safety Coordinators in
developing increased employee awareness of all occupational safety and health policies and
- 4. Provide assistance to Agency Safety Coordinators in all occupational safety and
health related areas through training sessions, discussions, meetings, materials,
investigations, and on-site visits.
- 5. Develop a statistical analysis, by department, of accident information. Prioritize
problem areas and assist in developing remedial actions.
- 6. Direct safety and health audits as required by the Director of Personnel, the Mayor
and the City Counselor's office.
- 7. Halt any City operation when it is determined that the operation poses a clear and
significant danger to the health or welfare of the employees, citizens or visitors of the
City of St. Louis.
- 8. Evaluate the performance of the Agency Safety Coordinator and provide the evaluation
to the Coordinator's immediate supervisor for inclusion in the employee's annual
- C. Agency Safety Coordinator:
- 1. Develop and implement the department, division or agency safety program.
- 2. Maintain liaison with the City Safety Manager and other Agency Safety Coordinators
within the City.
- 3. Advise the director, commissioner, managers and supervisors, as appropriate,
concerning occupa tional safety and health related matters.
- 4. Assist in development of remedial solutions to identified occupational safety and
- 5. Participate on the City Safety Committee and the City-wide Accident Review Committee.
- 6. Compile department information regarding safety programs, projects, accident reports
and supervisor reports. Maintain database for review by the City Safety Manager.
- 7. Investigate reported or suspected safety and health hazards within the department,
division or agency.
- 8. Submit a summary report of safety and health hazards to both the department head and
the City Safety Manager.
- 9. Assist the department head in preparing recommended annual budgets regarding safety
and health material, equipment and training.
- D. Supervisors, Foremen:
- 1. Supervisors will provide job instruction, job safety instruction and instruction in
department medical procedures to each new employee and any employees changing jobs.
- It shall be the supervisors' responsibility to ensure that City employees will not be
allowed to perform any task until that employee both understands, and can perform, the
- 2. Line and staff supervisors shall conduct a monthly safety training or informational
meeting for all employees in their work unit. The monthly meeting shall cover general
safety and health regulations and new safety and health policies, procedures and programs.
- Additionally, all supervisors shall conduct a weekly safety training session for all
employees. These meetings should be directed either to a topical subject pertaining to
safe operations in the respective departments, or a topic as specifically prescribed by
the City Safety Manager.
- Alternative training cycles shall be approved by the City Safety Manager during the
approval of the department safety and health plan. However, the alternative training must
support the overall objectives of providing a safe and healthy work place.
- a. It is recommended that all meetings should be conducted at the same time and day each
- b. A training record, documenting each meeting, must be maintained within the
department. This training record MUST include:
- i. Topic
- ii. Who presented the program
- iii. Names of those in attendance
- iv. Where meeting was held
- v. Date and time
- * Employee attendance at all work unit meetings is mandatory.
- * The Agency Safety Coordinator will assist the supervisor in development and
presentation of the safety meetings.
- 3. Supervisors, assisted by the Agency Safety Coordinator as required, must conduct an
on-site investigation of each accident in their work unit.
- 4. Supervisors are responsible for maintaining a supply of all the required safety,
health, and workers' compensation forms.
- E. Employees:
- 1. Employees are required to learn and comply with all safety and health regulations and
specific work practices as required by the City of St. Louis and the department where
- 2. Employees are required to attend all safety meetings as scheduled by their
- 3. Employees must immediately report any of the following to their supervisor:
- a. Accidents
- b. Safety and health hazards
- c. Violation of any safety and health regulation
- d. Improper use of safety equipment
- e. Defective equipment
- 4. All employees must perform their work with an understanding of the safety procedures
of each assignment. If in doubt, employees should ask their immediate supervisor before
beginning the assignment.
- 5. Every work assignment shall be performed with an emphasis on personal safety, the
safety of fellow workers, and the safety of the general public while protecting the best
interests of the City of St. Louis.
- IV. Issuance and Implementation
- This Administrative Regulation, which cancels and supersedes Administrative Regulation
No. 98 issued January 28, 1991, becomes effective immediately upon signature of the
Director of Personnel.
- All department, division, and agency safety programs shall be implemented in accordance
with the provisions of the City Safety Manual and this Administrative Regulation.
- Any questions regarding this regulation should be referred to the City Safety Manager at
DEPARTMENT OF PERSONNELBack to the Index to Administrative Regulations
William C. Duffe
Director of Personnel
January 24, 1994
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