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BULLET St. Louis City Revised Code Chapter 5.14 Budget

St. Louis City Revised Code (annotated) has been converted to electronic format by the staff of the St. Louis Public Library. This electronic version has been done for the interest and convenience of the user. These are unofficial versions and should be used as unofficial copies.

Official printed copies of St. Louis City Revised Code may be obtained from the Register's Office at the St. Louis City Hall.



Chapter 5.14
Budget

Sections:

5.14.010 Director.
5.14.011 Office of Management Services--Created.
5.14.012 Office of Management Services--Responsible to Budget Director and Administrator.
5.14.020 Fiscal year.
5.14.030 Annual budget required--Preparation.
5.14.040 Contents--Deficits.
5.14.050 Budget message--Public improvement projects.
5.14.060 Public record.
5.14.070 Aldermanic action on budget.
5.14.080 Allotment system for control of expenditures.
5.14.090 Allotment reductions.
5.14.100 Transfer of appropriation balances.
5.14.110 Supplementary appropriations.
5.14.120 Emergency appropriations.
5.14.130 Disbursements must be lawfully authorized--Liability of officers.

5.14.010 Director.

There is created a Division of the Budget which shall be in charge of a Budget Director appointed by the Board of Estimate and Apportionment. The Budget Director shall be responsible for the preparation and administration of the annual budget. He shall:

A. Secure and analyze budget requests of all departments and agencies of the City and make recommendations to the Board of Estimate and Apportionment as to revision of such requests;

B. Estimate receipts and other moneys available for use in the annual budget, and review such estimates monthly and immediately notify the Board of Estimate and Apportionment if he ascertains, at any time during the budget year, that the total appropriations for any fund are greater than the revenues to be actually received during the year, plus any unencumbered balance or less any deficit at the beginning of the year;

C. Survey departments and agencies of the City and consult with the responsible heads thereof to determine their requirements for effective and economical administration of the City's affairs and make recommendations to the Boards of Estimate and Apportionment with reference thereto.
(Ord. 49318 1, 1959: 1960 C. 133.010.)

5.14.011 Office of Management Services--Created.

There is hereby created within the government of the City an Office of Management Services.
(Ord. 57310 1, 1977.)

5.14.012 Office of Management Services--Responsible to Budget Director and Administrator.

The Office of Management Services hereby created shall be directly responsible to the Budget Director and an administrator. Such administrator shall be provided assistants as shall be appointed by the Budget Director. In addition to the personnel of this office, the Board of Estimate and Apportionment may contract with such private professional service organizations for any necessary services to carry out the function of this office.
(Ord. 57310 2, 1977.)

5.14.020 Fiscal year.

The fiscal year of the City shall commence on the first day of July of each year or at such other time as may be provided by ordinance, recommended by the Board of Estimate and Apportionment. Such year shall also constitute the budget year for the City.
(Ord. 60340 1, 1987: prior Ord. 55083 2, 1968: Ord. 49318 2(a), 1959: Ord. 49097 1, 1958: 1960 C. 122.020.)

Editor's Note:

Ordinance 60340 became effective immediately after the election held on April 7, 1987.

The first fiscal year pursuant to this ordinance shall begin on July 1, 1988.

Charter:

Art. XVI 8 Fiscal year

5.14.030 Annual budget required--Preparation.

Not later than ten days after the convening of the Board of Aldermen on the third Tuesday in April, the Board of Estimate and Apportionment shall submit and recommend to the Board of Aldermen a budget for the ensuring year, an explanatory budget message, an appropriation ordinance conforming with the budget, and bills establishing the City tax rates for the current year.

For such purposes, the Budget Director shall obtain detailed estimates of revenues and expenditures from the chief officer of each department or agency, together with an estimate of all public improvement projects pending and those which each officer recommends to be undertaken within the budget year and within the five ensuing years.

After receiving such estimates, the Budget Director shall prepare a proposed budget and review it with the heads of departments and other agencies and submit the revised budget to the Board of Estimate and Apportionment.

The Board of Estimate and Apportionment shall review the proposed budget with the heads of departments and other agencies, hold at least one public hearing thereon, after giving at least five days notice in the city journal, and make revisions it deems advisable.
(Ord. 49318 2(b), 1959: 1960 C. 122.030.)

Constitution:

Art. 6 24 Annual budgets and reports of local government and municipally owned utilities

Charter:

Art. XVI 3 Annual budget and tax rate

Cases:

Board of estimate and apportionment, being board created by city charter, is a "public governmental body" within the Sunshine Law, Cohen v. Poelker, 520 S.W. 2d 50 (1975).

McQuillin:

3939 et seq. Budget

5.14.040 Contents--Deficits.

The budget submitted by the Board of Estimate and Apportionment to the Board of Aldermen shall provide a complete financial plan for the budget year for all funds of the City and shall include:

A. Estimated revenues to be actually received from all sources for the budget year, with a comparative statement of actual revenues for the two years next preceding, itemized by year, fund and source;

B. Proposed expenditures recommended by the Board of Estimate and Apportionment for each department or agency for the budget year, together with a comparative statement of expenditures for the two years next preceding, itemized by year, fund, activity and object;

C. The amount required for the payment of interest, amortization, and redemption charges on the debt of the city;

D. General Budget Summary. In no event shall the total amount of proposed expenditures for the budget year from any fund exceed the estimated revenues to be actually received plus any unencumbered balance or less any deficit estimated for the beginning of the budget year.
(Ord. 49318 2(c), 1959: 1960 C. 122.040, 122.050.)

5.14.050 Budget message--Public improvement projects.

The budget message shall contain a complete explanation of the budget, with reasons for any major changes from the preceding year. As part of the message, the Board of Estimate and Apportionment shall state the estimated cost of all public improvement projects pending or in process of completion and those which are recommended to be undertaken during the budget year and also a program of proposed public improvement projects for the ensuing five fiscal years.
(Ord. 49318 3, 1959: 1960 C. 122.060.)

5.14.060 Public record.

The budget, budget message and all related schedules, exhibits and other explanatory matter shall be a public record open to public inspection in the office of the Budget Director. The Budget Director shall have sufficient copies of the budget and budget message prepared for distribution to interested persons.
(Ord. 49318 4, 1959: 1960 C. 122.070.)

5.14.070 Aldermanic action on budget.

The Board of Aldermen may reduce any item in the proposed appropriation ordinance except those for the payment of principal or interest on the City debt or for meeting any Charter, ordinance or statutory obligations, but it may not increase any item or insert new items. The appropriation and tax rate bills referred to in Section 5.14.030 for each budget year shall be enacted not later than the fourth Monday in May of the budget year. If the tax rates are not established by ordinance on or before the fourth Monday in May of any year, the rates last previously established shall be the rates for the current year. Until the time the appropriation ordinance is enacted the several amounts last appropriated for each department or agency, so far as they relate to salaries or emergency supplies, materials and equipment, shall be reappropriated for the budget year.
(Ord. 49318 5, 1959: 1960 C. 122.080.)

5.14.080 Allotment system for control of expenditures.

The Mayor, with the assistance of the comptroller and the Budget Director, may control the rate at which all appropriations are expended during the budget year through a system of allotments. The allotments shall be based on work programs prepared by each department or agency. Whenever the allotments are established and approved by the mayor, the comptroller shall authorize expenditures to be made only on the basis thereof.
(Ord. 49318 6, 1959: 1960 C. 122.090.)

5.14.090 Allotment reductions.

Whenever the total appropriations against any fund are greater than the total estimated revenues to be actually received into the fund during the budget year plus any unencumbered balance or less any deficit at the beginning of the year, the mayor may reconsider all the expenditure allotments against such fund. Whenever the mayor reconsiders the expenditure allotments, he shall, within a reasonable time, prepare and submit to the board of aldermen a proposed schedule of allotment reductions which will prevent expenditures in excess of the revenues and cash balance. If the board is not in session, or is in recess, the mayor shall convene it in a special session in time to receive the proposed schedule of allotment reductions.

The board of aldermen shall consider the schedule and may, by resolution, approve or amend it; but the board shall not amend the schedule to make the total amount of all allotment reductions for any fund less than the total amount proposed for the fund by the mayor. The schedule of allotment reductions, as may be approved by a majority vote of all members of the board, shall become effective immediately upon approval. Failure of the board to approve a schedule of allotment reductions within fifteen days after receipt of the schedule proposed by the mayor shall constitute approval of the mayor's schedule.

Whenever expenditure allotments are reduced in the manner provided in this section, the allotments for the department of personnel shall in no case be reduced to less than one-half of one percent of the amount of all expenditures for personal services in the city service in the fiscal year next preceding.
(Ord. 49318 7, 1959: 1960 C. 122.100.)

5.14.100 Transfer of appropriation balances.

Whenever approved by the board of estimate and apportionment, the comptroller may transfer any unencumbered appropriation balance or portion thereof from one classification of expenditure to another within any department or agency, except that appropriations for capital outlays or extraordinary nonrecurring expenditures shall not be subject to transfer. On the recommendation of the board of estimate and apportionment and within the last six months of the fiscal year, the board of aldermen may, by resolution, transfer an unencumbered appropriation balance or part thereof from any division, department, office or agency to any other division, department, office or agency. The board of estimate and apportionment shall not approve or recommend any transfer until after receiving from the budget director a report and recommendation thereon.
(Ord. 49318 8, 1959: 1960 C. 122.110.)

City Counselor Ops.: 10224

5.14.110 Supplementary appropriations.

At any time during the budget year, upon the recommendation of the board of estimate and apportionment, the board of aldermen may make supplementary appropriations if:

A. The comptroller together with the budget director estimates that such appropriations will not cause a deficit at the end of the budget year; or if

B. The board of estimate and apportionment shall recommend and the board of aldermen shall enact an ordinance or ordinances providing additional revenues and the comptroller together with the budget director estimates that the amount of such additional revenues to be actually received during the budget year will equal or exceed the amount of the proposed supplementary appropriations.
(Ord. 49318 9, 1959: 1960 C. 122.120.)

5.14.120 Emergency appropriations.

Whenever recommended by the board of estimate and apportionment, as necessary for the immediate preservation of the public health, safety, or welfare, emergency appropriations may be made by vote of three-fourths of all members of the board of aldermen.
(Ord. 49318 10, 1959: 1960 C. 122.130.)

5.14.130 Disbursements must be lawfully authorized--Liability of officers.

Except as otherwise expressly provided, no money shall be drawn from the city treasury and no money obligation shall be incurred except pursuant to an appropriation made by ordinance, and at the end of each fiscal year the unexpended and unencumbered parts of all appropriations shall revert to the funds from which appropriated. Any official approving for payment any claim for which there is not a sufficient unencumbered balance in the appropriation, or which is contrary to Charter provisions shall be liable therefor in person and on his bond and shall be subject to removal from office.
(Ord. 49318 11, 1959: 1960 C. 122.140.)

City Counselor Ops.: 9713

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