ST. LOUIS PUBLIC LIBRARY
PREMIER LIBRARY SOURCES
HOME KIDZONE CATALOG SEARCH BULLET



BULLETSt. Louis City Revised Code Chapter 3.45 Special Events

St. Louis City Revised Code (annotated) has been converted to electronic format by the staff of the St. Louis Public Library. This electronic version has been done for the interest and convenience of the user. These are unofficial versions and should be used as unofficial copies.

Official printed copies of St. Louis City Revised Code may be obtained from the Register's Office at the St. Louis City Hall.



Chapter 3.45
Special Events

Sections:

3.45.010 Definitions.
3.45.020 Special events office.
3.45.030 Duties of Special Events Office.
3.45.040 Date and location preference for established special events.
3.45.050 Applications for special event permits.
3.45.060 Processing of applications for special event permits.
3.45.070 Vending, liquor sales and temporary signage in special event zones.
3.45.080 Time deadlines.
3.45.090 Departments' duty to notify of permits.
3.45.100 Special Events Advisory Committee.
3.45.110 Regulations.

3.45.010 Definitions.

As used in this chapter the following terms have the following meanings:

"Clear" means that there is not a special event or other organized event authorized by a City department scheduled at the same time and in the same place as a special event for which an application is filed with the Special Events Office and that there is no established special event entitled to such time.

"Established special event" means a special event which has occurred on substantially the same days of the same week or weeks in the same month, at substantially the same place, for five or more years.

"Festival" means an organized social, cultural, religious, artistic, athletic or like event taking place on one or more days which involves use of public right of way/property and which is not a parade.

"Organizer" means the entity which is organizing and in charge of the conduct of a special event.

"Parade" means an organized movement by a group of people along City property for social, cultural, religious, artistic, festive, expressive, commemorative, or like reasons or purposes.

"Private property" means all property that is located within the boundaries of the City, except for property that is owned by the City or by a governmental entity that is not subject to City regulation.

"Production zone" means one or more areas, not necessarily contiguous to each other, used by a special event organizer for the production of the special event, including, but not limited to, stages, barricades, parked vehicles, booths, tents or other temporary or permanent structures, temporary signage and/or utility poles, and the area immediately surrounding them.

"Public right-of-way/property" means any property that is owned or controlled by the City, including but not limited to streets, sidewalks, parks, plazas, malls, and public buildings.

"Related departments" means City and non-City government departments or agencies which the special events program executive believes will be involved in facilitating, regulating and assisting a particular special event. Related departments may vary, depending on the size, nature and location of particular special events, and may include, by way of example and not by way of limitation, (i) the Mayor; (ii) the President of the Board of Aldermen; (iii) the Fire Chief; (iv) the Commissioner of Emergency Management; (v) the Excise Commissioner; (vi) the Director of Streets; (vii) the Director of Parks, Recreation and Forestry; (viii) the Director of Public Utilities; (ix) the Director of Health and Hospitals; (x) the President of the Board of Public Service (xi) the Director of the Business Assistance Center; (xii) the License Collector; (xiii) the Collector of Revenue; (xiv) the Port Authority Director; (xv) the Chief of Police; (xvi) the Operational Planning office and Traffic Division of the Police Department; (xvii) the Bi-State Development Agency/METRO; (xviii) the National Park Service; (xix) the Convention and Visitors Commission; (xx) the St. Louis Sports Commission; (xxi) the Coast Guard; (xxii) the Missouri Department of Transportation and (xxiii) the Illinois Department of Transportation.

"Special event" means an organized event which is open to the public, requires a permit or other approval from more than one City department or agency other than the Special Events Office, and takes place on public right of way/property, including but not limited to parades, certain charitable runs or walks, street fairs, and festivals. "Special event" does not include (i) picnics, barbecues, sports activities or private events at park facilities, under permits from the Department of Parks, Recreation and Forestry, or (ii) events of any kind in Forest Park, or (iii) block observances of National Night Out.

"Special event zone" means the entire area in which a special event occurs and includes the production zone, all vending locations connected with the event, temporary signage, and the area expected to be occupied by persons attending the event.
(Ord. No. 68296, 1, 2-16-2009.)

3.45.020 Special events office.

There is hereby established a Special Events Office as a division of the Department of Public Safety, which Office shall consist of:

1. A special events program executive, who shall be appointed by the Director of Public Safety in accordance with Article XVIII of the Charter. The program executive shall be the executive head of the Special Events Office, shall have general direction and control of such office, and shall be responsible for carrying out the duties of such office. The program executive shall receive a salary fixed in accordance with ordinance provisions. The program executive shall have such additional authority, duties and responsibilities as may be authorized by this chapter or by subsequent ordinances.

2. A Special Events Office staff, to consist of such technical, clerical, stenographic, and other personnel as deemed necessary by the manager. The program executive shall appoint and supervise the Special Events Office's personnel pursuant to the civil service provisions of the Charter and ordinances, and when they are to be compensated, may make such expenditures within the appropriations therefor, or from other funds made available, as may be necessary to carry out the purposes of this chapter. In all applicable cases, the system of personnel administration in the Special Events Office shall be in accordance with the merit system requirements of Article XVIII of the Charter, as supplemented by ordinance, rules or regulations.
(Ord. No. 68296, 2, 2-16-2009.)

3.45.030 Duties of Special Events Office.

The Special Events Office shall:

1. Maintain and make available to the public standardized written descriptions of the City's requirements for different types of special events.

2. Issue permits consistent herewith for special events.

3. Maintain and distribute a current schedule of (i) future special events in the City for which permits have been issued and (ii) established special events unless the Special Events Office is notified by the organizer of an established special events that the event will not occur.

4. Assist organizers of special events to obtain permits needed from other City departments.

5. Act as a liaison/coordinator among all governmental agencies and departments in the City which have duties or functions relating to special events.
(Ord. No. 68296, 3, 2-16-2009.)

3.45.040 Date and location preference for established special events.

The special event office shall reserve the dates and location of a special event which has become an established special event. Unless the special event office has been notified by the organizer of the established event that the established special event does not wish to continue to reserve its dates and location, the Special Events Office shall not issue a permit for another special event for such dates and location.
(Ord. No. 68296, 4, 2-16-2009.)

3.45.050 Applications for special event permits.

A. An application for a special event permit other than a parade shall be filed with the Special Events Office not less than sixty calendar days before the first proposed day of the special event.

B. An application for a special event which is a parade shall be filed with the Special Events Office not less than ninety calendar days before the proposed day of the parade.

C. An administrative processing fee of twenty-five dollars ($25.00) shall be paid with the application for any special event permit, with the exception of neighborhood block parties, which will be free of such administrative processing fee. This fee is separate from and not in lieu of any other fee required for any permit or authorization relating to the special event.

D. An application for a special event permit shall be made on a form prescribed by the Special Events Office and shall contain the following information, together with additional information which the Special Events Office may determine appropriate from time to time:

1. The name and general nature of the proposed special event;

2. The dates and beginning and ending times of day of the proposed special event;

3. The location of the proposed special event;

4. The identity of the organizer of the special event and the names, residential and business addresses, and telephone numbers of such organization's board of directors or committee and of its manager or staff director;

5. An estimate of the number or participants or attenders of the proposed special event;

6. Whether the proposed special event will involve aquatic or aerial activities, or pyrotechnics/fireworks;

7. The times, dates and locations of specific events proposed as part of the event, e.g. concerts and a description of such events;

8. The boundaries of the proposed special event zone and the locations of the production zone within the special event zone;

9. A detailed description of food and beverage service and vending proposed during the special event, together with menus and a list of items proposed to be sold during the special event;

10. The name and address of the security firm that will provide security services to the special event and the name, addresses and telephone numbers of the responsible person at such firm;

11. The name, address, telephone number and contact person of the insurance broker which will provide insurance for the special event;

12. If the special event has one or more corporate sponsors, the names thereof and the nature of their business, and the name, addresses and telephone number of the responsible person at such corporation;

13. The name and telephone numbers of the organizer's representative responsible for any required permits from other governmental agencies which are not part of City government;

14. Information concerning temporary signage proposed for the special event site, including the production zone;

15. A trash pick-up and recycling plan for the special event;

16. If the special event is a parade the special event permit application shall contain the following additional information:

a. The proposed route of the parade;

b. The anticipated number of participants in the parade;

c. Whether the parade will include motor vehicles or animals; and

d. The estimated number of spectators.
(Ord. No. 68296, 5, 2-16-2009.)

3.45.060 Processing of applications for special event permits.

A. Upon receipt of a completed special event permit application and the fee, the Special Events Office shall:

1. Immediately determine if the proposed special event dates are clear, and if they are not, immediately advise the applicant.

2. Distribute the application for comment to the appropriate related departments, if any.

3. If it deems such a meeting necessary because of the size of the special event, or for any other reason, convene a meeting of the special event organizer and representatives of the appropriate related departments.

4. Advise the applicant within ten days (fifteen days in case of a parade) of all permits other than the special event permit which the office believes will be required for the special event.

5. Advise the applicant within ten days (fifteen days in case of a parade) of all insurance requirements for the festival.

6. Advise the applicant within thirty days if the special event permit will be issued upon the applicant's obtaining all other necessary permits and insurance, whether there will be any other conditions on the permit, or if the permit is denied.

B. If an applicant has been advised that the special event permit will be issued upon the applicant's obtaining all other necessary permits and insurance, the Special Events Office shall issue the permit upon proof that all such permits and insurance has been obtained, and shall send copies of the permit to the related departments.
(Ord. No. 68296, 6, 2-16-2009.)

3.45.070 Vending, liquor sales and temporary signage in special event zones.

After a special event permit has been issued, no new permit (except permits issued in connection with other authorized special events occurring within the clean zone time as defined in this section in all or part of the special event zone) shall be issued for temporary vending, temporary liquor sales or temporary signage within such special event zone for a period of one to thirty days ("clean zone time") if and as determined by the Special Events Office to be necessary for the successful and orderly conduct of the special event before the beginning of the special event until the end of the special event without the written consent of the special event permit holder. The Special Events Office shall notify the special event permit holder, the Excise Commissioner, the Building Commissioner and the License Collector of the clean zone time for a special event as soon as such clean zone time is determined.
(Ord. No. 68296, 7, 2-16-2009.)

3.45.080 Time deadlines.

It is the policy of the City to encourage the holding of special events within the City. Accordingly, for good cause as determined by the special events program executive, time deadlines provided for in this chapter may be reduced or waived provided such reduction or waiver is consistent with public health and safety.
(Ord. No. 68296, 8, 2-16-2009.)

3.45.090 Departments' duty to notify of permits.

All City departments and offices shall notify the Special Events Office of any event for which such departments and offices issue permits immediately after issuing such permits.
(Ord. No. 68296, 9, 2-16-2009.)

3.45.100 Special Events Advisory Committee.

There is hereby established a Special Events Advisory Committee to consist of at least five representatives of organizers of established special events. The Mayor shall appoint the members of such Committee subject approval of the Board of Aldermen. Such Committee shall meet at least once annually or more frequently as it believes desirable and shall offer suggestions to the Special Events Office concerning ways to enhance the process of authorizing and regulating special events and the administration of this chapter.
(Ord. No. 68296, 10, 2-16-2009.)

3.45.110 Regulations.

The Special Events Office is authorized to promulgate regulations consistent with this chapter and other applicable law to facilitate the regulation of special events. Such regulations shall be approved by the City Counselor's office and the Director of Public Safety prior to issuance and shall be filed with the register. Except in emergency situations, such regulations shall be submitted to the Special Events Advisory Committee for comment at least thirty days prior to issuance.
(Ord. No. 68296, 11, 2-16-2009.)

Return to Top of Charter, Code, and Ordinances.
Return to Title 3
Return to Table of Contents

HOME | KIDZONE | CATALOG | CONTACT US | SEARCH | HINTS