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BULLET St. Louis City Revised Code Chapter 3.100 Public Records

St. Louis City Revised Code (annotated) has been converted to electronic format by the staff of the St. Louis Public Library. This electronic version has been done for the interest and convenience of the user. These are unofficial versions and should be used as unofficial copies.

Official printed copies of St. Louis Missouri City Charter may be obtained from the Register's Office at the St. Louis City Hall.


Chapter 3.100
Public Records

Sections:

3.100.010 Definitions.
3.100.020 Custodians of records.

3.100.010 Definitions.

The City. As used herein, "the City" shall mean the City of St. Louis and any one or more of its departments, divisions, boards, commissions or other subunits and any of its agencies or related agencies that are subject to Chapter 610 of the Missouri Statutes.
(Ord. 67667 1, 2007.)

3.100.020 Custodians of records.

A. The individuals designated on the attached list, attached hereto as Exhibit A and as hereafter kept and maintained in updated form in the Office of the Register, shall serve as custodians of records for their respective departments or divisions.

B. Said custodians shall respond to all requests for access to or copies of a public record in possession of the department or division within the time period provided by statute except in those circumstances authorized by statute.

C. The fees to be charged for access to or furnishing copies of records shall be in compliance with section 610.026, RSMo.

D. The City shall comply with sections 610.010 to 610.030, RSMo, the Sunshine Law, as now existing or hereafter amended.

E. It is the public policy of the City that records of the City shall be open to the public unless otherwise provided by law or as set forth below:

1. Legal actions, causes of action or litigation involving the City and any confidential or privileged communications between the City or its representatives and its attorneys. However, any minutes, vote or settlement agreement relating to legal actions, causes of action or litigation involving the City or any agent or entity representing its interests or acting on its behalf or with its authority, including any insurance company acting on behalf of the City as its insured, shall be made public upon final disposition of the matter voted upon or upon the signing by the parties of the settlement agreement, unless, prior to final disposition, the settlement agreement is ordered closed by a court after a written finding that the adverse impact to a plaintiff or plaintiffs to the action clearly outweighs the public policy considerations of section 610.011, however, the amount of any moneys paid by, or on behalf of, the City shall be disclosed; provided, however, in matters involving the exercise of the power of eminent domain, the vote shall be announced or become public immediately following the action on the motion to authorize institution of such a legal action. Legal work product shall be considered a closed record;

2. Leasing, purchase or sale of real estate by the City where public knowledge of the transaction might adversely affect the legal consideration therefor. However, any minutes, vote or public record approving a contract relating to the leasing, purchase or sale of real estate by the City shall be made public upon execution of the lease, purchase or sale of the real estate;

3. Hiring, firing, disciplining or promoting of particular employees by the City when personal information about the employee is discussed or recorded. However, any vote on a final decision, when taken by the City, to hire, fire, promote or discipline an employee shall be made available with a record of how each member voted to the public within seventy-two hours of the close of the meeting where such action occurs; provided, however, that any employee so affected shall be entitled to prompt notice of such decision during the seventy-two-hour period before such decision is made available to the public. As used in this subsection, the term "personal information" means information relating to the performance or merit of individual employees;

4. The state militia or National Guard or any part thereof;

5. Nonjudicial mental or physical health proceedings involving identifiable persons, including medical, psychiatric, psychological, or alcoholism or drug dependency diagnosis or treatment;

6. Scholastic probation, expulsion, or graduation of identifiable individuals, including records of individual test or examination scores; however, personally identifiable student records maintained by public educational institutions shall be open for inspection by the parents, guardian or other custodian of students under the age of eighteen years and by the parents, guardian or other custodian and the student if the student is over the age of eighteen years;

7. Testing and examination materials, before the test or examination is given or, if it is to be given again, before so given again;

8. Welfare cases of identifiable individuals;

9. Preparation, including any discussions or work product, on behalf of the City or its representatives for negotiations with employee groups;

10. Software codes for electronic data processing and documentation thereof;

11. Specifications for competitive bidding, until either the specifications are officially approved by the City or the specifications are published for bid;

12. Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contract is executed, or all proposals are rejected;

13. Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment, except that this exemption shall not apply to the names, positions, salaries and lengths of service of officers and employees of public agencies once they are employed as such, and the names of private sources donating or contributing money to the salary of a chancellor or president at all public colleges and universities in the state of Missouri and the amount of money contributed by the source;

14. Records which are protected from disclosure by law;

15. Meetings and public records relating to scientific and technological innovations in which the owner has a proprietary interest;

16. Records relating to municipal hotlines established for the reporting of abuse and wrongdoing, including the Citizens Service Bureau;

17. Confidential or privileged communications between the City and its auditor, including all auditor work product; however, all final audit reports issued by the auditor are to be considered open records pursuant to this chapter;

18. Operational guidelines and policies developed, adopted, or maintained by any public agency responsible for law enforcement, public safety, first response, or public health for use in responding to or preventing any critical incident which is or appears to be terrorist in nature and which has the potential to endanger individual or public safety or health. Nothing in this exception shall be deemed to close information regarding expenditures, purchases, or contracts made by an agency in implementing these guidelines or policies. When seeking to close information pursuant to this exception, the agency shall affirmatively state in writing that disclosure would impair its ability to protect the safety or health of persons, and shall in the same writing state that the public interest in nondisclosure outweighs the public interest in disclosure of the records. This exception shall sunset on December 31, 2008;

19. Existing or proposed security systems and structural plans of real property owned or leased by the City, and information that is voluntarily submitted by a nonpublic entity owning or operating an infrastructure to the City for use by that body to devise plans for protection of that infrastructure, the public disclosure of which would threaten public safety:

a. Records related to the procurement of or expenditures relating to security systems purchased with public funds shall be open,

b. When seeking to close information pursuant to this exception, the public governmental body shall affirmatively state in writing that disclosure would impair the public governmental body's ability to protect the security or safety of persons or real property, and shall in the same writing state that the public interest in nondisclosure outweighs the public interest in disclosure of the records,

c. Records that are voluntarily submitted by a nonpublic entity shall be reviewed by the receiving agency within ninety days of submission to determine if retention of the document is necessary in furtherance of a state security interest. If retention is not necessary, the documents shall be returned to the nonpublic governmental body or destroyed,

d. This exception shall sunset on December 31, 2008;

20. Records that identify the configuration of components or the operation of a computer, computer system, computer network, or telecommunications network, and would allow unauthorized access to or unlawful disruption of a computer, computer system, computer network, or telecommunications network of a public governmental body. This exception shall not be used to limit or deny access to otherwise public records in a file, document, data file or database containing public records. Records related to the procurement of or expenditures relating to such computer, computer system, computer network, or telecommunications network, including the amount of moneys paid by, or on behalf of, a public governmental body for such computer, computer system, computer network, or telecommunications network shall be open; and

21. Credit card numbers, personal identification numbers, digital certificates, physical and virtual keys, access codes or authorization codes that are used to protect the security of electronic transactions between the City and a person or entity doing business with the City. Nothing in this section shall be deemed to close the record of a person or entity using a credit card held in the name of the City or any record of a transaction made by a person using a credit card or other method of payment for which reimbursement is made by the City.
(Ord. 67667 2, 2007.)

EXHIBIT A - DEPARTMENT CUSTODIANS OF RECORD

AIRPORT

MR. ROBERT SALARANO
CONTRACTS ADMINISTRATION MANAGER
LAMBERT AIRPORT
PO BOX 10212
10701 LAMBERT INTERNATIONAL BLVD., ROOM MTN-2109
ST. LOUIS, MO 63145
PHONE: 314-426-8178

ASSESSOR'S OFFICE

MR. LEO H. HAMM
DEPUTY ASSESSOR
ASSESSOR'S OFFICE
1200 MARKET STREET, ROOM 120, CITY HALL
ST. LOUIS, MO 63103
PHONE: 314-622-5525

BOARD OF PUBLIC SERVICE

MR. WILLIAM MADDEN
EXECUTIVE OFFICER
BOARD OF PUBLIC SERVICE
1200 MARKET STREET, ROOM 301, CITY HALL
ST. LOUIS, MO 63103
PHONE: 314-641-8274

BUDGET OFFICE

MR. PAUL PAYNE
ACTING BUDGET DIRECTOR
BUDGET DIVISION
1200 MARKET STREET, ROOM 419, CITY HALL
ST. LOUIS, MO 63103
PHONE: 314-622-3279

CIVIL RIGHTS ENFORCEMENT AGENCY

MR. PHILLIP TAYLOR
LEAD INVESTIGATOR
CIVIL RIGHTS ENFORCEMENT AGENCY
1139 OLIVE, SUITE 601
ST. LOUIS, MO 63101
PHONE: 314-622-3301

COMMUNITY DEVELOPMENT AGENCY

MS. LORNA ALEXANDER
ACCOUNTING COORDINATOR
COMMUNITY DEVELOPMENT AGENCY
1015 LOCUST STREET, SUITE 1100
ST. LOUIS, MO 63101
PHONE: 314-622-3400, EXT. 373

ST. LOUIS CITY COURTS

MS. CATHERINE RUGGERI-REA
COURT ADMINISTRATOR
ST. LOUIS CITY COURTS
1430 OLIVE, ROOM 100
ST. LOUIS, MO 63103
PHONE: 314-613-7497

HEALTH DEPARTMENT

MS. PATTY KOLLER
EXECUTIVE ASSISTANT I
HEALTH DEPARTMENT
634 NORTH GRAND, ROOM 910
ST. LOUIS, MO 63103
PHONE: 314-612-5150

HUMAN SERVICES

MS. LAJOYCE THOMAS
EXECUTIVE SECRETARY I
DEPARTMENT OF HUMAN SERVICES
634 NORTH GRAND, ROOM 720
ST. LOUIS, MO 63103
PHONE: 314-612-5900

INFORMATION TECHNOLOGY

MS. KATHY DOERR
SYSTEMS DEVELOPMENT MANAGER
INFORMATION TECHNOLOGY
1200 MARKET STREET, ROOM 214, CITY HALL
ST. LOUIS, MO 63103
PHONE: 314-622-3272

OFFICE OF THE CITY COUNSELOR

MR. STEPHEN J. KOVAC
DEPUTY CITY COUNSELOR
1200 MARKET STREET, ROOM 314, CITY HALL
ST. LOUIS, MO 63103
PHONE: 314-622-3361

OFFICE OF THE MAYOR

MR. ED RHODE
PUBLIC INFORMATION OFFICER
OFFICE OF THE MAYOR
1200 MARKET STREET, ROOM 200, CITY HALL
ST. LOUIS, MO 63103
PHONE: 314-622-3479

PARKS, RECREATION, FORESTRY DIRECTOR'S OFFICE

MR. THOMAS ASTORINO
EXECUTIVE ASSISTANT II
PARKS, RECREATION & FORESTRY (DIRECTOR'S OFFICE)
5600 CLAYTON AVENUE IN FOREST PARK
ST. LOUIS, MO 63110
PHONE: 314-289-5210

PARKS DIVISION

MR. DANIEL W. SKILLMAN
COMMISSIONER
PARKS DIVISION
5600 CLAYTON AVENUE IN FOREST PARK
ST. LOUIS, MO 63110
PHONE: 314-289-5340

RECREATION DIVISION

MS. KAREN PECAUT
EXECUTIVE ASSISTANT II
RECREATION DIVISION
5600 CLAYTON AVENUE IN FOREST PARK
ST. LOUIS, MO 63110
PHONE: 314-289-5342

FORESTRY DIVISION

MR. GREG HAYES
COMMISSIONER
FORESTRY DIVISION
1415 NORTH 13TH STREET
ST. LOUIS, MO 63106
PHONE: 314-613-7205

PERSONNEL DEPARTMENT

MS. THERESA DABROWSKI
HUMAN RESOURCES SPECIALIST II
PERSONNEL DEPARTMENT
1114 MARKET STREET, ROOM 700
ST. LOUIS, MO 63101
PHONE: 314-641-8485

PLANNING AND URBAN DESIGN AGENCY

MR. DON ROE
DEPUTY DIRECTOR
PLANNING & URBAN DESIGN AGENCY
1015 LOCUST, SUITE 1100
ST. LOUIS, MO 63101
PHONE: 314-259-3425

PUBLIC SAFETY

MR. GARY HAYES
PUBLIC SAFETY SPECIALIST
DEPARTMENT OF PUBLIC SAFETY (DIRECTOR'S OFFICE)
1200 MARKET STREET, ROOM 402, CITY HALL
ST. LOUIS, MO 63103
PHONE: 314-589-6037

FIRE DEPARTMENT

CHIEF SHERMAN GEORGE
FIRE COMMISSIONER & CHIEF
FIRE DEPARTMENT HEADQUARTERS
1421 N. JEFFERSON
ST. LOUIS, MO 63106
PHONE: 314-289-1953

EXCISE DIVISION

MS. DOROTHY WARREN
TYPIST CLERK II
EXCISE DIVISION
1200 MARKET STREET, ROOM 416, CITY HALL
ST. LOUIS, MO 63103
PHONE: 314-622-4191

BUILDING DIVISION

MS. CLAREECE HUGHES
TYPIST CLERK II
BUILDING DIVISION - CENTRAL FILES
1200 MARKET STREET, ROOM 422, CITY HALL
ST. LOUIS, MO 63103
PHONE: 314-622-4747

NEIGHBORHOOD STABILIZATION TEAM/CITIZENS' SERVICE BUREAU

MR. JOE THELE
PROGRAM MANAGER
NEIGHBORHOOD STABILIZATION TEAM/CITIZENS' SERVICE BUREAU
1200 MARKET STREET, ROOM 418, CITY HALL
ST. LOUIS, MO 63103
PHONE: 314-622-4623

CITY EMERGENCY MANAGEMENT AGENCY

MR. KEN WALK
EMERGENCY MANAGEMENT SPECIALIST
CITY EMERGENCY MANAGEMENT AGENCY
1315 CHESTNUT - LOWER LEVEL (SOLDIERS' MEMORIAL)
ST. LOUIS, MO 63103
PHONE: 314-622-3501

CITY OF ST. LOUIS DIVISION OF CORRECTIONS

MR. LORENZO CHANCELOR
POPULATION MANAGEMENT SPECIALIST
CITY OF ST. LOUIS DIVISION OF CORRECTIONS
200 SOUTH TUCKER BLVD.
ST. LOUIS, MO 63101
PHONE: 314-621-5848, EXT. 1055

CITY MARSHAL'S OFFICE

MS. DORIS WILLIAMS
SECRETARY TO THE CITY MARSHAL
CITY MARSHAL'S OFFICE
1430 OLIVE, ROOM 208
ST. LOUIS, MO 63103
PHONE: 314-622-4168

DEPARTMENT OF PUBLIC UTILITIES

MR. HERMAN SMITH, JR.
SPECIAL ASSISTANT TO THE WATER COMMISSIONER
DEPARTMENT OF PUBLIC UTILITIES
1640 SOUTH KINGSHIGHWAY
ST. LOUIS, MO 63110
PHONE: 314-664-7899, EXT. 410

COMMUNICATIONS DIVISION

MS. DONNA BROOKS
COMMUNICATIONS COMMISSIONER
COMMUNICATIONS DIVISION
4971 OAKLAND AVENUE
ST. LOUIS, MO 63110
PHONE: 314-552-2982

ST. LOUIS AGENCY ON TRAINING & EMPLOYMENT

MR. JAMES SAHAIDA
EMPLOYMENT & TRAINING SPECIALIST II
ST. LOUIS AGENCY ON TRAINING & EMPLOYMENT
1017 OLIVE STREET, 3RD FLOOR
ST. LOUIS, MO 63101
PHONE: 314-589-8094

ST. LOUIS DEVELOPMENT CORPORATION

MS. TASCHA GEORGEe
LEGAL SECRETARY
ST. LOUIS DEVELOPMENT CORPORATION
1015 LOCUST STREET, SUITE 1200
ST. LOUIS, MO 63101
PHONE: 314-259-3468

STREET DEPARTMENT (DIRECTOR'S OFFICE)

MR. TODD WAELTERMAN
DIRECTOR
STREET DEPARTMENT (DIRECTOR'S OFFICE)
1900 HAMPTON AVENUE
ST. LOUIS, MO 63139
PHONE: 314-647-3111

STREET DIVISION

MR. TODD WAELTERMAN
COMMISSIONER OF STREETS
STREET DIVISION
1900 HAMPTON AVENUE
ST. LOUIS, MO 63139
PHONE: 314-647-3111

TRAFFIC DIVISION

MR. STEPHEN J. RUNDE
COMMISSIONER OF TRAFFIC
TRAFFIC DIVISION
1900 HAMPTON AVENUE
ST. LOUIS, MO 63139
PHONE: 314-647-3111

TOWING SERVICES DIVISION

MR. CLAUDE GUNN
MANAGER
TOWING SERVICES DIVISION
7410 HALL STREET
ST. LOUIS, MO 63147
PHONE: 314-383-7546

REFUSE DIVISION

MR. NICHOLAS YUNG
COMMISSIONER
REFUSE DIVISION
4100 SOUTH 1ST STREET
ST. LOUIS, MO 63118
PHONE: 314-353-8877, EXT. 15

SUPPLY DIVISION

MS. ROSE M. NEYLAND
DEPUTY COMMISSIONER
SUPPLY DIVISION
1200 MARKET STREET, ROOM 324, CITY HALL
ST. LOUIS, MO 63103
PHONE: 314-622-4585

REGISTER'S OFFICE

MS. PARRIE MAY
CITY REGISTER
1200 MARKET STREET, ROOM 118, CITY HALL
ST. LOUIS, MO 63103
PHONE: 314-622-4306

ZONING

MS. MARY HART BURTON
ZONING ADMINISTRATOR
ZONING DIVISION
1200 MARKET STREET, ROOM 400, CITY HALL
PHONE: 314-622-3666

CULTURAL RESOURCES OFFICE

MS. KATE SHEA
DIRECTOR
CULTURAL RESOURCES OFFICE
1015 LOCUST STREET - SUITE 1200
PHONE: 314-622-3400, EXT. 206

ST. LOUIS FIRE DEPARTMENT/BUREAU OF EMERGENCY MEDICAL SERVICES

CHIEF ROBERT HARDY, III
EMERGENCY MEDICAL SERVICES
2634 HAMPTON AVENUE
ST. LOUIS, MO 63139
PHONE: 314-645-9160

BOARD OF ALDERMEN

CLERK (TBA)
BOARD OF ALDERMEN
ROOM 230, CITY HALL
ST. LOUIS, MO 63103
PHONE: 314-622-3287

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