The City of St. Louis Administrative Regulations have been converted to electronic
format by the staff of the St. Louis Public Library. This electronic version has been done
for the interest and convenience of the user. These are unofficial versions and should be
used as unofficial copies.
Official printed copies of the City of St. Louis Administrative Regulations may be
obtained from the Personnel Office at 1114 Market Street, Room 703, St. Louis, Missouri
63101.
Personal Services Contract Employees
- The purpose of this Administrative Regulation is to establish a procedure to enable the
Department of Personnel to review potential employment relationships to determine the
appropriateness of personal service contracts versus Civil Service appointments.
- Article XVIII of the City Charter sets forth the authority for hiring employees under
Civil Service. While in some cases it may be more appropriate fiscally or programmatically
to hire individuals on a contractual basis, caution should be exercised so as to minimize
the potential for public perception that such actions are taken for purposes of
circumvention of the merit system. In order to remedy this situation, effective
immediately the following procedures shall be in effect:
- A. When an appointing authority initiates actions which may result in hiring additional
staff, such as submitting a grant application, they shall immediately contact the
Department of Personnel to alert us to the potential for hiring additional personnel.
Included in the information provided should be the following details:
- 1. Funding source (e.g. grant, general revenue, state or federal contract.)
- 2. Anticipated budget (in line-item form.)
- 3. Detailed job description for the positions involved.
- 4. Duration of the appointment.
- 5. Physical location of the position.
- 6. Reporting relationship (Supervisor/subordinate) with regular Civil Service employees.
- B. Upon receipt of the above information, the Department of Personnel will make a
determination as to whether the position(s) should be Civil Service and filled through the
normal process or whether it is more practical to advertise for contractual
relationship(s).
- C. The Department of Personnel will notify the appointing authority of the determination
as soon as possible and assist them in obtaining necessary authorization to proceed.
- The Department of Personnel recognizes there are situations in which funds become
available, particularly state or federal funds, within a very short time frame. Therefore,
appointing authorities should contact Mrs. Linda Thomas at 622-3251 as soon as possible as
they are made aware of these funding opportunities so that the process may begin as
quickly as possible.
DEPARTMENT OF PERSONNEL
William C. Duffe
Director of Personnel
August 23, 1996
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