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City of St. Louis Department of Personnel Administrative Regulation NO. 134 ADDENDUM |
The City of St. Louis Administrative Regulations have been converted to electronic format by the staff of the St. Louis Public Library. This electronic version has been done for the interest and convenience of the user. These are unofficial versions and should be used as unofficial copies.
Official printed copies of the City of St. Louis Administrative Regulations may be obtained from the Personnel Office at 1114 Market Street, Room 703, St. Louis, Missouri 63101.
DEPARTMENT OF PERSONNEL
ADDENDUM
The following examples were developed to provide guidance for the administration of the "hours worked" provisions found in Section 15 of Ordinance 68711, effective July 18, 2010.
Most examples are for an Overtime Code 3 employee (overtime rate 1.5x) who is normally scheduled to work forty (40) hours per week, eight hours per day, off days are Sunday and Saturday, off on holidays. Changes to this scenario are listed with the specific example.
Abbreviations - ST OT, FLSA OT, DOCKS, etc. - refer to the columns on the Time Sheet used by department payroll personnel to submit their department's time to the Comptroller's Payroll Section.
In addition to "actual hours worked" authorized scheduled paid time off (vacation, compensatory time, holiday) and any incurred furlough in a regularly scheduled work day shall count as hours worked for the purpose of determining eligibility for overtime compensation. Medical leave, sick leave, compassion leave, jury leave, and any unscheduled time off (call in) will not count for actual hours worked in the calculation of overtime.
Normal overtime threshold is 40 hours. Overtime threshold for
the week containing furlough on a regularly scheduled work day
shall be 32 hours for the purpose of determining eligibility for overtime
compensation.
EXAMPLE A: Leave counted as hours worked
Scheduled Vacation Leave (VL) Scheduled Compensatory Time (CT), Holiday
(H)
| Sun. | Mon. | Tues. | Wed. | Thur. | Fri. | Sat. |
| OFF | 8 H
or 8 VL or 8 CT |
8 | 10 | 8 | 8 | OFF |
| 1) | 34 | Actual hours worked |
| 2) | +8 | Scheduled leave counted as hours worked (vacation, compensatory or holiday) |
| 3) | 42 | Total hours counted toward hours worked |
| 4) | 40 hours at regular rate | |
| 2 hours at x 1.5 (FLSA) = 3 hours | ||
Summary:
Three (3) hours would be recorded in the FLSA OT column
Eight (8) hours would be recorded in the proper column for Vacation Hours or Comp Time Taken
Forty-three (43) Total hours to be paid
EXAMPLE B: Leave not counted as hours worked
*Medical leave (MedL), Sick leave (SL), Compassion leave (CL), Jury Duty (JD),
any unscheduled time off (All of these leaves figured the same way)
| Sun. | Mon. | Tues. | Wed. | Thur. | Fri. | Sat. |
| OFF
|
8 MedL*
|
8
|
10
|
8
|
8
|
OFF
|
| 1) | 34 | Actual hours worked | ||||
|
||||||
| 2) | +8 | Hours of leave not counted as hours worked | ||||
| 42 | Hours to be paid at straight time (1.0X) overtime rate | |||||
Summary:
Two (2) hours would be recorded in the ST OT column.
Eight (8) hours would be recorded in the Medical Leave column or proper column for specific time taken
Forty-two (42) Total hours to be paid
EXAMPLE C: Furlough Incurred During Scheduled Work Week
(32 Hour Threshold for Overtime)
| Sun. | Mon. | Tues. | Wed. | Thur. | Fri. | Sat. |
| OFF
|
WF
|
8
|
10
|
8
|
8
|
OFF
|
| 1) | 34 | Actual hours worked | ||||
|
||||||
| 2) | 32 | hours at regular rate | ||||
| 2 | hours x 1.5 (FLSA) = 3 hours | |||||
Summary:
Eight (8 hours) would be recorded on Adjustment to Pay/Furlough Form
Three (3) hours would be recorded in the FLSA OT column
Thirty-five (35) Total hours to be paidNote: Only OVTM Code 3 and 4 employees shall include furlough for overtime calculations.
EXAMPLE D: Furlough not incurred (falls on off day)
(40 Hour Threshold for Overtime)
In this example, Overtime Code 3 employee works Tuesday through Saturday, eight hours/day, since the designated furlough day falls on his day off, not his scheduled work week, his appointing authority will need to reschedule another eight hour furlough before June 18, 2011.
| Sun. | Mon. | Tues. | Wed. | Thur. | Fri. | Sat. |
| (Designated Furlough Day) | ||||||
| OFF
|
OFF
|
8
|
10
|
8
|
8
|
8
|
| 1) | 42 |
Actual hours worked | ||||
|
||||||
| 2) | 40 | hours at regular rate | ||||
| 2 | hours x 1.5 (FLSA) = 3 hours | |||||
Summary:
Three (3) hours would be recorded in the FLSA OT column
Forty-three (43) Total hours to be paid
An eight (8) hour furlough day will need to be scheduled for the employee by the appointing authority at a later date.
EXAMPLE E: Employee works on Holiday
| Sun. | Mon. | Tues. | Wed. | Thur. | Fri. | Sat. |
| (Holiday) | ||||||
| OFF
|
OFF
|
8
|
8
|
10
|
8
|
8
|
| 1) | 42 | Actual hours worked | ||||
| 2) | +8 | Hours for Holiday | ||||
| 3) | 50 | Total hours counted toward hours worked | ||||
| 4) | 40 | hours at regular rate | ||||
| 10 | hours x 1.5 (FLSA) = 15 hours | |||||
Summary:
Fifteen (15) hours would be recorded in the FLSA OT column
Fifty-five (55) Total hours to be paid
EXAMPLE F: Holiday falls on employee's regular off day
In this example, Overtime Code 3 employee works Tuesday through Saturday, eight hours/day, since the holiday falls on his day off, need to add time to compensatory time balance.
| Sun. | Mon. | Tues. | Wed. | Thur. | Fri. | Sat. |
| (Holiday) | ||||||
| OFF
|
OFF
|
8
|
10
|
8
|
8
|
8
|
| 1) | 42 | Actual hours worked | ||||
| 2) | +8 | Hours for Holiday | ||||
| 3) | 50 | Total hours counted toward hours worked | ||||
| 4) | 40 | hours at regular rate | ||||
| 10 | hours x 1.5 (FLSA) = 15 hours | |||||
Summary:
Eight (8) hours would go in the Comp Time Earned column
Seven (7) hours would go in the FLSA OT column
Forty-seven (47) Total hours paid
Combination Week - These examples take a look at the week containing a holiday,
a furlough, and a variety of other time off possibilities.
EXAMPLE G: Hours worked, holiday, furlough
| Sun. | Mon. | Tues. | Wed. | Thur. | Fri. | Sat. |
| (Holiday) | (Designated Furlough) | |||||
| OFF
|
8
|
8
|
8
|
OFF
|
||
| 1) | 24 | Actual hours worked | ||||
| 2) | +8 | Hours for Holiday | ||||
| 32 | Total hours counted toward hours worked; since 32 hours is the threshold for overtime hours worked when work schedule includes furlough, no overtime earned. | |||||
Summary:
Eight (8) hours would be recorded on Adjustment to Pay/Furlough Form
Thirty-two (32) Total hours to be paid
EXAMPLE H: Scheduled vacation, medical leave, holiday, furlough
| Sun. | Mon. | Tues. | Wed. | Thur. | Fri. | Sat. |
| (Holiday) | (Designated Furlough) | |||||
| OFF
|
10
|
VL
|
MedL
|
OFF
|
||
| 1) | 10 | Actual hours worked | ||||
| 2) | 8 | Scheduled vacation leave counted as hours worked | ||||
| 3) | +8 | Hours for Holiday | ||||
| 26 | Total hours counted toward hours worked; since 32 hours is the threshold for overtime hours worked when work schedule includes furlough, no overtime earned. | |||||
| 4) | + 8 | Hours for medical leave | ||||
| 34 Hours | ||||||
Summary:
Eight (8) hours would be recorded on Adjustment to Pay/Furlough Form
Eight (8) hours would be recorded in Vacation Leave Column
Eight (8) hours would be recorded in the Medical Leave Column
Thirty-four (34) Total hours to be paid
EXAMPLE I: Unscheduled vacation (UVL), medical leave, holiday, furlough
| Sun. | Mon. | Tues. | Wed. | Thur. | Fri. | Sat. |
| (Holiday) | (Designated Furlough) | |||||
|
OFF
|
10
|
UVL
|
MedL
|
OFF
|
||
| 1) | 10 | Actual hours worked | ||||
| 2) | +8 | Hours Holiday | ||||
| 18 | Total hours counted toward hours worked; since 32 hours is the threshold for overtime hours worked when work schedule includes furlough, no overtime earned. | |||||
| 3) | +16 | Hours medical leave and unscheduled vacation leave | ||||
| 84) | 34 | Hours | ||||
Summary:
Eight (8) hours would be recorded on Adjustment to Pay/Furlough Form
Eight (8) hours would be recorded in Vacation Leave Column
Eight (8) hours would be recorded in the Medical Leave Column
Thirty-four (34) Total hours to be paid at straight time
EXAMPLE J: Docked from payroll for one hour or more on the full scheduled workday preceding a holiday, the full schedule day following a holiday, or on a scheduled holiday - not compensated for holiday
| Sun. | Mon. | Tues. | Wed. | Thur. | Fri. | Sat. |
| (Holiday) | (Designated Furlough) | |||||
| OFF
|
8
|
MedL
|
6 /
2 Dock
|
OFF
|
||
| 1) | 14 | Actual hours worked | ||||
| 2) | 0 | Hours for holiday since employee was docked for more than one hour day before, day of, or day after a holiday | ||||
| 3) | + 8 | Medical Leave | ||||
| 22 | Hours | |||||
Summary:
Eight (8) hours would be recorded on Adjustment to Pay/Furlough Form
Eight (8) hours would be recorded in the Medical Leave Column
Ten (10) hours would be recorded in the Dock column (dock + holiday)
Twenty-two (22) Total hours to be paid
EXAMPLE K: Dock in week, but does not affect holiday
| Sun. | Mon. | Tues. | Wed. | Thur. | Fri. | Sat. |
| (Holiday) | (Designated Furlough) | |||||
| OFF
|
8
|
6 /
2 Dock
|
MedL
|
OFF
|
||
| 1) | 14 | Actual hours worked | ||||
| 2) | +8 | Hours for Holiday | ||||
| 22 | Hours counted toward hours worked; no overtime earned | |||||
| 3) | +8 | Hours of Medical leave | ||||
| 30 | Hours | |||||
Summary:
Eight (8) hours would be recorded on Adjustment to Pay/Furlough Form
Eight (8) hours would be recorded in the Medical Leave Column
Two (2) hours would be recorded in the Dock column
Thirty (30) Total hours paid
EXAMPLE L: Time split on a particular day
Employee was scheduled to be on vacation in the morning, but then called in to take the rest of the day off.
| Sun. | Mon. | Tues. | Wed. | Thur. | Fri. | Sat. |
| (Holiday) | (Designated Furlough) | |||||
| OFF
|
4/VL 4/UVL
|
8
|
8
|
OFF
|
||
| 1) | 16 | Actual hours worked | ||||
| 2) | 8 | Holiday hours | ||||
| 3) | +4 | Scheduled vacation hours | ||||
| 28 | Total hours counted toward hours worked; no overtime earned | |||||
| 4) | +4 | Hours of unscheduled vacation leave | ||||
| 32 | Hours | |||||
Summary:
Eight (8) hours would be recorded on Adjustment to Pay/Furlough Form
Eight (8) hours would be recorded in the Vacation Leave Column
Thirty-two (32) Total hours to be paid
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